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A Complete Guide To HOA Elections

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February 7, 2023
UPDATED: 
February 7, 2023
A Complete Guide To HOA Elections

If you are a member of a homeowners association (HOA), you probably know that elections are an integral part of the organization. Elections allow members to voice their opinion on matters that affect the community, and the process ensures the HOA follows its governing documents. 

If you're unfamiliar with HOAs and their elections, this article will give you a rundown of the basics of HOA elections and discuss everything you need to know to participate. 

What is an HOA?

A homeowners association (HOA) is an organization that comprises homeowners in a specific area or settlement. The main purpose of an HOA is to maintain and improve the value of the neighborhood, preserve property values, and maintain the public areas of the development accessible to everyone.

An HOA is typically governed by a board of directors elected by the homeowners in the development. The board is responsible for enforcing rules and regulations and maintaining the common areas and amenities. The board is also responsible for managing the finances of the HOA, collecting dues from homeowners, and making decisions regarding maintenance and repairs.

The HOA also holds regular meetings where homeowners can voice their concerns regarding the neighborhood.

Why are HOA elections important?

HOA elections help create strong and cohesive communities. When people are allowed to choose their board representatives and express their opinions, they are more likely to be invested in and take ownership of their communities.

How to get HOA elections done?

If you want to get a worthy board of directors and have a successful HOA election, get expert advice from a team like the Pro Elections. A professional HOA election service from Pro Elections includes voter registration management, absentee voting options, ballot preparation and printing, secure online voting, in-person voting, vote tabulation and auditing, and much more. 

HOA election rules

The rules and regulations of the local governing body govern HOA elections. Generally, these rules include provisions for the eligibility of candidates, voting procedures, and details about the election process. Depending on the size of your HOA, there may be different sets of rules for different types of elections. Below are some standard rules that apply to homeowners association elections:

  • The voting period should be specified in the bylaws. It may vary depending on the size and complexity of the association. 
  • The qualifications a candidate must meet to run for election should be outlined in the HOA bylaws. Generally, these requirements include being at least 18 years of age, being a member of the association, and not having any delinquent assessments or fees owed to the association. 
  • Nomination procedures should be clear in the bylaws. Typically, nominations for HOA board members can be made by any other member in good standing. 
  • HOA board candidates should have equal access to common areas and association media during campaigns. 
  • Voting qualifications must be outlined in the bylaws. Typically, voting is limited to members in good standing and with up-to-date dues. 
  • The bylaws should specify whether or not proxies can be used during voting and the procedures for casting votes (e.g., secret balloting). 
  • The bylaws should outline the number of directors that make up the HOA board.
  • The seats that are up for election, how vacancies will be filled if a director can't serve, and the role terms of each board member should be mentioned in the election rules.

The HOA election process

The homeowners association election process can vary depending on the association's bylaws. Generally, the process follows these steps:

Step 1: The Board of Directors will call for nominations and request residents to nominate themselves or others interested in running for office.

Step 2: After the nomination period closes, the Board of Directors will compile a list of candidates and present them to the members for a vote.

Step 3: Elections are held in person or by mail, depending on the bylaws.

Step 4: If necessary, a runoff election may be held between the candidates with the highest votes if no one receives an outright majority.

Step 5: After the election, the newly elected officers will be sworn in and begin their terms.

FAQs

Q1. What is the quorum for an HOA board meeting?

The quorum for an HOA board meeting is defined as the minimum number of voting members needed to conduct business. This can vary from one HOA to the other, but it usually requires at least a majority of all voting members.

Q2. What is the term length for an HOA board member?

The term length for an HOA board member will vary depending on the HOA's bylaws. Most HOAs will have board members serve for one or two-year terms, but some may be appointed for longer

Q3. Can an HOA board member be removed from office?

Yes, an HOA board member can be removed from office if most voting members decide to do so. Sometimes, the board member may be asked to step down before being formally removed.

Conclusion

HOA elections are an important process that ensures all community members' needs and interests are met. All members must understand their rights, the election process, and the rules to help make the HOA election and its purpose successful. Robert's Rules of Order can also be a valuable tool in helping to ensure that the election process runs smoothly. Ultimately, it is up to the community members to ensure that their voices are heard during HOA elections and that their elected representatives meet their expectations.

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